close

Can't find what you're looking for?

Spring 2026 enrollment deadline March 18th 2026

Microsoft Intune Enrollment Terms & Conditions

Privacy notice and terms of use for institution-issued device enrollment

Microsoft Intune Policy

Welcome

You are viewing the terms and conditions for Microsoft Intune device enrollment at Pierce Mortuary Colleges. All institution-issued computing equipment is enrolled in Microsoft Intune to ensure the security of institutional data and compliance with applicable regulations.

This page explains what Intune does, what the Institution can and cannot see on your device, and your responsibilities as a user of institution-issued equipment.

Purpose of Intune Enrollment

Information security is of the utmost importance to Pierce Mortuary Colleges. Microsoft Intune is a Mobile Device Management (MDM) solution that helps the Institution protect its data, manage devices, and ensure compliance with applicable regulations.

All institution-issued devices that access institutional resources—including email, learning management systems, student information systems, and shared files—are required to be enrolled in Intune. This enrollment is necessary to:

  • Protect the confidentiality, integrity, and availability of institutional and student data
  • Meet regulatory and legal compliance obligations, including FERPA, GLBA, and PCI DSS
  • Ensure timely, efficient, and secure access to institutional technology resources
  • Maintain endpoint security standards across all campuses
  • Support the Institution’s cybersecurity framework aligned with NIST CSF guidelines

Scope & Device Ownership

These terms apply to all institution-owned and institution-issued devices, including desktops, laptops, tablets, and mobile devices issued by the Information & Technology Services (ITS) department to employees, faculty, staff, and authorized contractors across Pierce Corporate and all campus locations:

  • Pierce Corporate
  • Dallas Institute of Funeral Service
  • Gupton-Jones College of Funeral Service
  • Mid-America College of Funeral Service

All Devices Are Institution-Owned

All Pierce Mortuary Colleges computing equipment is issued and configured by the Information & Technology Services department and is subject to the Institution’s hardware refresh cycle and asset management policy. Personal devices are not enrolled in Intune; all managed devices are institutional property.

What the Institution Can See

Information Visible to IT Administrators
Data CategoryDetails
Device InformationDevice name, manufacturer, model, operating system and version, serial number
Compliance StatusWhether the device meets security requirements (encryption, password, OS version)
Application InventoryList of installed applications on institution-owned devices
Network InformationMAC address and IP address (for network management purposes)
Enrollment StatusDate enrolled, last check-in time, compliance state
Encryption StatusWhether BitLocker (Windows) or FileVault (macOS) is enabled
Security PostureEDR status, firewall state, antivirus definitions currency
Information NOT Routinely Accessed

While institution-owned devices are fully managed, the ITS department does not routinely monitor the following under normal operations:

CategoryDetails
Email ContentIndividual email messages are not read or monitored under normal operations
Browsing ActivityWeb browsing history is not actively monitored under normal operations
KeystrokesKeystroke logging is not deployed
Personal AccountsPersonal accounts accessed via web browser are not targeted for collection

No Expectation of Privacy on Institution-Owned Devices

These are institution-owned devices. Users should have no expectation of privacy when using institutional equipment. All data stored on or transmitted through institution-owned devices may be accessed by authorized personnel for legitimate institutional purposes, including security incident investigations.

Device Management Actions

As all enrolled devices are institution-owned, IT administrators may perform the following management actions:

  • Enforce security policies (password requirements, encryption, OS updates, application restrictions)
  • Deploy, update, and remove applications
  • Perform a full device wipe if the device is lost, stolen, compromised, or decommissioned
  • Remotely lock the device
  • Collect hardware and software inventory
  • Restrict or revoke access to institutional resources for non-compliant devices
  • Push configuration changes, security baselines, and policy updates
  • Initiate remote diagnostics and troubleshooting

Security Incident Response

To prevent misuse or respond to a security incident, the Institution reserves the right to take immediate action, in its sole discretion and without additional notice, on any enrolled device. These actions may include:

  • Preventing the device from accessing institutional resources
  • Preventing the device from connecting to institutional networks
  • Performing a remote wipe of the device
  • Disabling the device or user account pending investigation
  • Accessing any data stored on the device as part of an authorized investigation

These actions are taken to protect institutional data, student records (FERPA), financial information (GLBA), payment card data (PCI DSS), and the broader campus community.

Device Compliance Requirements

All enrolled devices must meet the following minimum security requirements. Non-compliant devices may be restricted from accessing institutional resources until remediated.

RequirementStandard
Operating SystemSupported, current version with latest security patches
EncryptionFull disk encryption required (BitLocker / FileVault)
Password/PINMust meet institutional complexity requirements
Antivirus/EDREndpoint detection and response must be active and current
FirewallMust be enabled and configured per institutional baseline
IntegrityJailbroken, rooted, or tampered devices are prohibited
Auto-LockMust lock after a defined period of inactivity
UpdatesCritical and security updates applied within ITS-defined timeframe

Your Responsibilities

By using an institution-issued device, you agree to:

  1. Use the device in accordance with the Acceptable Use Policy
  2. Not circumvent, disable, or remove Intune management software or security configurations
  3. Not install unauthorized software or modify system configurations without ITS approval
  4. Report lost or stolen devices to ITS immediately at [email protected]
  5. Allow ITS to perform maintenance, updates, and security remediation as needed
  6. Return the device to ITS upon separation from the Institution, role change, or hardware refresh
  7. Notify ITS before traveling internationally with an institution-issued device
  8. Not store sensitive personal data (banking credentials, personal medical records, etc.) on the device

Separation & Device Return

Upon separation from the Institution (resignation, termination, end of contract, or other circumstances):

  • The institution-issued device must be returned to the ITS department
  • The device will be wiped, reimaged, and prepared for reissue or decommissioned per the hardware refresh cycle
  • Access to all institutional resources will be revoked
  • Any data remaining on the device becomes the property of the Institution

Regulatory & Policy Framework

This enrollment and the associated device management practices are governed by:

  • FERPA – Family Educational Rights and Privacy Act
  • GLBA – Gramm-Leach-Bliley Act
  • PCI DSS – Payment Card Industry Data Security Standard
  • NIST CSF – National Institute of Standards and Technology Cybersecurity Framework
  • Pierce Mortuary Colleges Acceptable Use Policy
  • Pierce Mortuary Colleges Information Security Policy
  • Pierce Mortuary Colleges Data Classification and Handling Policy
  • Pierce Mortuary Colleges Asset Management and Hardware Refresh Policy

Acknowledgment

By accepting these terms through the Company Portal application upon device enrollment, you acknowledge that you have read, understand, and agree to the terms and conditions described on this page, as well as all referenced institutional policies.

 
Contact IT Services

Email: [email protected]

Web: https://pierce.edu/information-technology-services/